Running a contracting business shouldn’t feel like juggling flaming torches while riding a unicycle. Yet that’s exactly what managing quotes, jobs, invoices, and payments can feel like when you’re using scattered tools and manual processes.
That’s why we built Hearth 2.0—and now, Phase 3 is live. This isn’t just another software update. It’s the final piece that ties everything together, giving you a complete system to manage your sales funnel and jobs from start to finish.
After months of listening to contractors like you, we’ve created something that actually saves you time and helps you grow your business. Let’s dive into what Phase 3 brings to the table and how it can transform the way you work.
Why We Built Hearth 2.0
Before we get into the exciting new features, let’s talk about why Hearth 2.0 exists. We’ve worked with thousands of contractors, and the same pain points kept coming up:
- Spending hours chasing down signatures and payments
- Losing track of job progress and financial status
- Using multiple tools that don’t talk to each other
- Missing out on bigger jobs because financing was too complicated
- Drowning in paperwork instead of focusing on what you do best
Hearth 2.0 was designed to solve these problems. Phase 1 gave you better client and document management. Phase 2 streamlined your sales processes with easier yes’s from homeowners. Now, Phase 3 brings it all together in one streamlined system that actually works the way you work.
Phase 3: Everything Lives in One Place, Working Together Seamlessly
Phase 3 isn’t just about adding new features—it’s about creating a complete workflow that saves you time and supercharges your growth. Think of it as the central nervous system that connects every part of your business, from that first quote to the final payment.
Here’s what makes Phase 3 special: it eliminates the gaps between your sales process and job management. No more switching between different tools or losing track of where each project stands. Everything lives in one place, working together seamlessly.
What’s Included in Phase 3?
Jobbed Invoices: Finally, Job Management That Makes Sense
One of the most requested features from contractors is here. You can now create jobs directly under your clients saved in Hearth, giving you complete control over every project from start to finish.
Job Creation & Organization
Creating a new job is as simple as clicking the “Work” tab. From there, you can organize all your project documents, track progress, and manage every financial detail in one place. No more digging through emails or file folders to find what you need.
Real-Time Financial Snapshots
Every job shows you exactly where your money stands with a clear breakdown:
- Pending Work: Projects that haven’t started yet
- Not Yet Invoiced: Work that’s done but not billed
- Invoiced: Bills that have been sent
- Paid: Money that’s in your account
- Overdue: Outstanding invoices that need attention
You’ll see all this information at a glance with an intuitive donut chart that gives you instant updates on job status. No more guessing or manual calculations.
Quote-to-Invoice Workflow
When a quote gets approved, converting it to an invoice takes seconds. You have two options:
- Remaining Balance: Automatically generates an invoice for the remaining quoted amount
- Custom: Lets you adjust line items before sending
This seamless transition means less administrative work and faster payments.
Hearth Pay Tab: Total Payment Visibility
The new Hearth Pay tab gives you complete control over every payment transaction. Whether it’s ACH, credit card, gratuity, refunds, or disputes—everything is in one place with color-coded statuses that make it easy to understand at a glance.
Search and Filter Like a Pro
Finding specific payments is now effortless. Search by customer name, transaction ID, or amount. Apply filters to narrow down results instantly. Need to reconcile your books? Export all your transaction data to CSV with one click.
Full Payment Lifecycle Management
Navigate between transactions, payouts, settlements, and disputes with easy tab switching. Each transaction shows detailed information including timestamps, payment methods, and customer details. No more calling support to get basic updates—everything you need is right there.
Signed Quotes with Dual Signatures: Make It Official
Your quotes can now become legally binding contracts with dual signatures. As an admin, you can auto-include your signature on all quotes that include Terms & Conditions. Once the homeowner signs, you have a binding agreement.
Professional Edge
If you have your license number saved in Hearth, it’s automatically included in all signed quotes. This builds trust with customers and gives your business the professional credibility that helps close more deals.
Flexible Control
Team members can still choose whether to include the admin signature using a simple checkbox. This gives you flexibility while maintaining consistency across your business.
Home Equity Lending Options: Your Lowest Rates Yet
Phase 3 introduces Home Equity financing options starting at 6.99% APR, helping customers access up to $250,000 for larger projects. This is perfect for high-ticket work like remodels, roofs, and HVAC installations.
No Extra Work for You
There are no dealer fees and no extra setup required. Just share your existing Hearth link, and customers can access these lower-rate options. HELOCs are secured by home equity, so customers get better rates and longer terms than traditional personal loans.
Faster Funding
Most customers are fully funded within a week. The pre-qualification process is simple—Hearth checks credit and verifies homeownership to present the best financing options, including HELOCs, personal loans, and 0% credit cards.
Why This Matters: Real-World Impact
Let’s talk about what these features mean for your day-to-day operations and bottom line.
Time Savings That Add Up
Consider Mike, a roofing contractor who used to spend two hours every morning checking job statuses, chasing payments, and updating project files. With Phase 3’s job management and payment visibility, he gets the same information in 15 minutes. That’s nearly 8 hours saved every week—time he can spend on estimates, job sites, or growing his business.
Better Cash Flow Management
Sarah runs a kitchen remodeling company and struggled with tracking which invoices were paid and which were overdue. The new payment visibility features let her see everything at a glance. She’s reduced her average collection time by 12 days, which has improved her cash flow significantly.
More Closed Deals
Tom’s HVAC business started offering HELOC financing for high-efficiency system installations. The lower interest rates (starting at 6.99% vs. 14-20% for personal loans) helped him close 30% more deals on systems over $15,000. Customers could afford better equipment, and Tom’s average ticket size increased by $3,200.
Professional Credibility
The dual signature feature has helped contractors like Lisa present more professional quotes that feel like official contracts. She’s seen her close rate improve by 15% since implementing signed quotes, and customers often comment on how professional her process feels.
How to Get Started Using These Features
Ready to put Phase 3 to work for your business? Here’s how to get started:
Step 1: Set Up Job Management
- Go to the Clients section and find the”Work” tab in your Hearth dashboard
- Create your first job and attach existing quotes and invoices
- Review the financial snapshot to see where each project stands
Step 2: Explore the Hearth Pay Tab
- Check out your payment history and get familiar with the search and filter options
- Export a CSV file to see how easy reconciliation can be
- Set up any payment tracking workflows that fit your business
Step 3: Enable Dual Signatures
- Go to Quotes Settings and enable the auto-signature feature
- Make sure your license number is saved in your profile
- Send your next quote with Terms & Conditions to see it in action
Step 4: Start Offering Home Equity Financing
- No setup required—just share your existing Hearth link
- Use HELOCs for quotes over $25,000 where lower rates matter
Join Our Launch Webinar
Want to see everything in action? Register for our comprehensive Hearth 2.0 Phase 3 launch webinar. We’ll walk you through every feature, show you real-world examples, and answer your questions live.
During the webinar, you’ll learn:
- How to set up and optimize job management workflows
- Best practices for using dual signatures to close more deals
- When and how to offer Home Equity financing for maximum impact
- Tips for getting the most out of the new payment visibility features
The webinar is designed specifically for contractors who want to hit the ground running with Phase 3. You’ll leave with a clear action plan for implementing these features in your business.
What’s Coming Next: QuickBooks Integration
We’re not stopping with Phase 3. Coming soon is the upgraded QuickBooks integration that many of you have requested. This bidirectional sync will:
- Automatically sync invoices and payments between Hearth and QuickBooks
- Reduce manual data entry by up to 90%
- Keep your books accurate and up-to-date in real-time
- Save hours of bookkeeping work every week
This integration is designed to work seamlessly with the job management features in Phase 3, giving you complete financial visibility across your entire operation.
Need Help with the Hearth Pay Migration?
We’ve created a quick guide to walk you through everything you need to know about invoicing and digital payments in the new Hearth Pay system. In this video, you’ll learn:
- What’s changing with the move to PayEngine
- Why this upgrade matters for your business
- The new benefits and features available to contractors
- Tips for streamlining your payment process
This is a must-read if you’re currently using Hearth’s payment tools and want to make the most of the latest Hearth Pay improvements.
Your Complete Business Solution Is Here
Phase 3 represents the completion of our vision for Hearth 2.0—a unified platform that handles every aspect of your contracting business. From creating professional quotes to managing complex projects to getting paid faster, everything works together seamlessly.
And we’re here to help! Need to speak with an expert? Schedule a time with a team member below.
